{"ops":[{"insert":"About the position","attributes":{"bold":true}},{"insert":"\n\n"},{"insert":"American Surveying, Inc. is seeking an organized, capable Office Administrator to support client service and project coordination in our Tampa office. You will help keep projects moving from the initial inquiry through proposals, scheduling, document delivery, and billing."},{"insert":"\n\n"},{"insert":"This position works closely with the owner, survey manager, drafting staff, and field crews. We value accurate work, clear written communication, dependable follow-through, and practical use of technology."},{"insert":"\n\n"},{"insert":"Surveying experience is preferred. We also welcome applicants with strong administrative and technology skills from engineering, construction, title, real estate, or other businesses that manage work by project."},{"insert":"\n\n"},{"insert":"What you will do","attributes":{"bold":true}},{"insert":"\n\n"},{"insert":"Respond professionally to client calls and emails; collect and verify property information, contact details, project requirements, and existing job references."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Prepare and proofread proposals, estimates, and correspondence using approved templates, scope descriptions, fees, and schedules."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Track signed proposals, required deposits, and outstanding documents so projects are ready for scheduling under company procedures."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Maintain organized electronic job files and project records, including current status, next steps, due dates, client communications, and billing information."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Coordinate approved fieldwork dates, property access, and site contacts. Arrange authorized crew lodging and provide complete written travel handoffs, including traveler names, check-in and check-out dates, locations, reservation confirmations when available, and any unresolved questions."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Prepare and send estimates and invoices through QuickBooks Online using company procedures; verify customer information, job numbers, purchase order requirements, amounts, and attachments."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Maintain accurate billing records and provide the owner with project documents and client contact information needed to resolve billing questions."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Obtain and organize requested title documents, prior surveys, certification information, certificates of insurance, and other project materials for the surveying team."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Coordinate delivery of approved preliminary and final surveys and revisions; check recipients, document versions, and attachments before sending, and keep a record of delivery."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Support daily office coverage, maintain records that authorized coworkers can locate and use, and help document procedures and implement approved improvements."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"What we are looking for","attributes":{"bold":true}},{"insert":"\n\n"},{"insert":"At least two years of relevant administrative, project support, billing, or client-service experience."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Strong practical Microsoft 365 skills: Outlook email search, folders, calendars, and attachments; Word templates and formatting; Excel data entry, sorting, filtering, and basic formulas; and Teams messaging, meetings, and screen sharing."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Clear professional writing and careful proofreading of names, addresses, dates, numbers, and document details."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Comfort creating and organizing PDFs, using electronic-signature systems, and working with shared electronic files and online portals."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"The ability to track multiple requests, prioritize work, follow through on commitments, and ask for clarification when information is missing or inconsistent."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Willingness to follow documented procedures, apply feedback, learn new software, and carry out changes to established workflows."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Professional phone manners, sound judgment with confidential information, and dependable availability for the agreed office schedule."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Preferred experience","attributes":{"bold":true}},{"insert":"\n\n"},{"insert":"Administrative work in land surveying, engineering, construction, title/closing, real estate, or a related professional-services business."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"QuickBooks Online estimates, invoicing, customer records, or billing support."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Maintaining electronic project records and coordinating documents among clients and technical staff."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"What we offer","attributes":{"bold":true}},{"insert":"\n\n"},{"insert":"Paid time off and paid holidays in accordance with company policy."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Training in ASI’s project procedures and surveying-related administrative workflows."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"A varied office role working directly with company leadership and an experienced surveying team."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"How to apply","attributes":{"bold":true}},{"insert":"\n\n"},{"insert":"Please submit your résumé through Indeed. Selected candidates will be invited to interview and may be asked to complete a short practical exercise involving document accuracy, Microsoft 365 skills, and written communication."},{"insert":"\n\n"},{"insert":"Work location:","attributes":{"bold":true}},{"insert":" In person at our Tampa office."},{"insert":"\n\n"},{"insert":"Pay: $25.00 - $30.00 per hour"},{"insert":"\n\n"},{"insert":"Expected hours: 40.0 per week"},{"insert":"\n\n"},{"insert":"Benefits:"},{"insert":"\n\n"},{"insert":"Paid time off"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Application Question(s):"},{"insert":"\n\n"},{"insert":"Using three short bullet points, describe one work task you have personally completed in each of these applications: Microsoft Word, Excel, and Outlook. Name the specific features you used where applicable."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Using the following fictional notes, write a brief Teams message to the person who will book lodging:"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Travelers: Alex Rivera and Morgan Lee."},{"insert":"\n"},{"insert":"Job location: 2400 Oak Avenue, Sarasota, FL."},{"insert":"\n"},{"insert":"Check-in: November 2, 2026."},{"insert":"\n"},{"insert":"Check-out: November 5, 2026."},{"insert":"\n"},{"insert":"Room arrangement: Not yet confirmed."},{"insert":"\n"},{"insert":"Booking status: Nothing has been booked."},{"insert":"\n\n"},{"insert":"Include the known details and clearly identify what still needs confirmation."},{"insert":"\n\n"},{"insert":"In two to four sentences, describe a time you learned new office software or adapted to a changed procedure. What steps did you take to learn it, and how did you check that your work was accurate?"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Shift availability:"},{"insert":"\n\n"},{"insert":"Day Shift (Required)"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Ability to Commute:"},{"insert":"\n\n"},{"insert":"Tampa, FL 33603 (Required)"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Work Location: In person"},{"insert":"\n\n"}]}

Paid holidays, Paid time off